By laws and constitution
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The Helena Quilters' Guild Constitution and Bylaws

Article I

Name

The name of this organization shall be Helena Quilters' Guild.

Article II

Purpose

The purpose of this organization shall be to promote good fellowship among persons interested in the art of quilting; to preserve the tradition, culture, and history of quilting; and to promote the knowledge and understanding of all aspects of quilting, enjoying and appreciating others' work rather than judging it.

Article III

Membership

Any person who is interested in furthering the purpose of this organization may become a member upon payment of dues as required by the by-laws.

Article IV

Amendment

The Constitution may be amended by the Guild membership at a Guild meeting, by majority vote of the members present and voting, provided that a quorum is present, and providing members have been notified in advance of the proposed changes.

ByLaws

I. Membership

1. Membership dues shall be set by the Executive Board with membership approval. The dues will be payable to the Guild Treasurer at the September meeting.

2. Only paid members will receive a copy of the Guild roster, program guide, and newsletter. Only Guild members are eligible for library privileges and Guild-sponsored activities.

3. Non-members may attend Guild-sponsored functions as space permits and at their own expense.

II. Logo

The official logo of the Helena Quilters' Guild shall be the Guardian of the Gulch or the Fire Tower.

III. Meetings

1. Meetings the Guild shall be governed by Roberts Rules or Order, Newly Revised.

2. The Guild shall hold at least six (6) regular meetings a year (the year defined as beginning June 1 and ending May 31), and these meeting should provide time for business and/or a program. The Guild will meet every month from September through May.

3. Special meetings may be held at the call of the President or upon written request by 1/4 of the members. The purpose of the meeting should be stated and notice given to members at least two (2) weeks in advance.

4. Thirty percent (30%) of the membership, having paid dues as of the date of the meeting, shall constitute a quorum for the Guild. Voting may be by voice or a written ballot may be called for by any member.

IV. Officers

1. Elected officers of the Guild shall be President, Vice-President, Secretary, Treasurer, Program Chairman, Newsletter Chairman, Librarian, Historian, and Quilt Show Chairman. Except for the Quilt Show Chairman, they are elected by members of the Guild at the April meeting and shall service a one-year term from June 1st to May 31st. The Vice-President may become the President the following year upon being elected by the Guild. The Quilt Show Chairman for the new show will be elected following the completed show.

2. All elected officers of the Guild shall serve on the Executive Board. The Past-President will have an advisor role to the Board with a voice, not a vote.

3. The President of the Guild shall:
4. The Vice-President of the Guild shall:
5. The Secretary of the Guild shall:
6. The Treasurer of the Guild shall:
7. The Program Chairman of the Guild shall:
8. The Newsletter Chairman of the Guild shall:
9. The Librarian of the Guild shall be responsible for maintaining the library of the Guild according to the handbook.

10. The Historian of the Guild shall keep a scrapbook in accordance with the handbook, as limited by budget.

V. Nominating Committee and Elections

The President of the Guild will, at the February meeting, appoint a chairman and two (2) other members to serve as a Nominating Committee. This committee will submit a slate of nominees to the membership in the April newsletter, to be voted upon at the April meeting. Nominations may be made from the floor, provided consent of the nominee has been secured. Election will be by majority vote, of the members present and voting, as long as there is a quorum.

VI. Amendments

The by-laws may be amended by the Guild membership at a Guild meeting, by majority vote of the members present and voting, provided that quorum is present, and providing members have been notified in advance of the proposed changes.

VII. Dissolution

1. Upon dwindling to less than ten (10) active members, the Guild may be dissolved, on request of the remaining.

2. The Guild may vote to dissolve itself at a meeting by 2/3 of the members present and voting, providing a quorum is present, and providing that the intent to dissolve has been published to the members at least one (1) month in advance.

3. Any remaining monies shall be donated to a local charity as determined by a membership vote. Guild library materials and supplies shall be dispersed as determined by the remaining membership.

Adopted May 14, 1983
Revised February 13, 1990
Revised November 16, 1999
Revised October 14, 2003
Revised February, 2007

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